QuickBooks alternative
Keep your books. Let AI draft your quotes.
Describe the job and DoneQuote’s AI drafts the quote from your prices. Review, adjust and send it with options your customer can choose. If you need QuickBooks Online for accounting, keep using it for that work.
First 10 sent quotes free · No credit card
Why choose DoneQuote over QuickBooks
DoneQuote
- Your catalog, set up for you
- AI drafts. You review and send.
- Options and reminders on Pro
QuickBooks
- Estimates that turn into invoices
- Bookkeeping in QuickBooks Online
- Customer AI on Plus and Advanced
Less work between request and approval
- AI-drafted line items
DoneQuote
Describe the job. AI drafts line items from your catalog and job details; you review and send.
QuickBooks
Customer AI can autofill estimates from email threads on Plus and Advanced, once it identifies a negotiation.
- Assisted website + price list setup
DoneQuote
Hand over your website and price list as a spreadsheet, CSV or PDF. DoneQuote sets up the account for you.
QuickBooks
Import products and services from Excel or CSV.
- AI collects job details from customers
DoneQuote
Business includes AI intake chat: customers answer questions and a complete request can become a draft.
QuickBooks
Customer AI reads a connected Gmail or Outlook inbox and identifies leads on Plus and Advanced.
- Customer choices on the first paid plan
DoneQuote
Included on Pro: customer-selectable packages and optional extras.
QuickBooks
Bundles combine items; Advanced adds phases with subtotals. Customer-selectable packages were not verified.
- Automatic reminders on the first paid plan
DoneQuote
Included on Pro: one automatic reminder before expiry, plus manual follow-up.
QuickBooks
Customer AI drafts email replies for you to review and send on Plus and Advanced.
- Photos alongside your quote
DoneQuote
Share quote photos and files. Customers can reply with their own in the quote conversation.
QuickBooks
Estimates support attachments, including JPEG and PNG files.
- Online quote approval
DoneQuote
Customers approve from a link. Their selected options are saved with the approved version.
QuickBooks
Accept or decline from email. QuickBooks Payments can collect a deposit with approval.
- Pricing
DoneQuote
Pro: $119/month, or $99/month billed yearly.
Business: $349/month, or $299/month billed yearly. Adds AI intake.
QuickBooks
Simple Start: $38/month for one user, estimates included.
Plus: $140/month for five users, including Customer AI.
Regular monthly prices; introductory discounts excluded.
| What matters | DoneQuote | QuickBooks |
|---|---|---|
| AI-drafted line items | Describe the job. AI drafts line items from your catalog and job details; you review and send. | Customer AI can autofill estimates from email threads on Plus and Advanced, once it identifies a negotiation. |
| Assisted website + price list setup | Hand over your website and price list as a spreadsheet, CSV or PDF. DoneQuote sets up the account for you. | Import products and services from Excel or CSV. |
| AI collects job details from customers | Business includes AI intake chat: customers answer questions and a complete request can become a draft. | Customer AI reads a connected Gmail or Outlook inbox and identifies leads on Plus and Advanced. |
| Customer choices on the first paid plan | Included on Pro: customer-selectable packages and optional extras. | Bundles combine items; Advanced adds phases with subtotals. Customer-selectable packages were not verified. |
| Automatic reminders on the first paid plan | Included on Pro: one automatic reminder before expiry, plus manual follow-up. | Customer AI drafts email replies for you to review and send on Plus and Advanced. |
| Photos alongside your quote | Share quote photos and files. Customers can reply with their own in the quote conversation. | Estimates support attachments, including JPEG and PNG files. |
| Online quote approval | Customers approve from a link. Their selected options are saved with the approved version. | Accept or decline from email. QuickBooks Payments can collect a deposit with approval. |
| Pricing | Pro: $119/month, or $99/month billed yearly. Business: $349/month, or $299/month billed yearly. Adds AI intake. | Simple Start: $38/month for one user, estimates included. Plus: $140/month for five users, including Customer AI. Regular monthly prices; introductory discounts excluded. |
In practice
How the quoting work gets done
Import your price list
Hand over your website and price list as a spreadsheet, CSV or PDF. DoneQuote builds the account and emails you when it is ready.
Match spreadsheet columns to Products and services fields. Imports accept up to 1,000 rows at a time and are permanent once completed.
Review a drafted quote
Describe the job, paste a request or attach a photo. Check the drafted scope, quantities and prices before sending; missing prices and AI estimates need your review.
Connect Gmail or Outlook on Plus or Advanced. Customer AI can offer an autofilled estimate once it identifies a negotiation in an email thread.
Let customers choose packages and optional extras
Offer packages and optional extras on the quote. The approved version records the customer’s selection, so you can refer back to the agreed work.
Bundles combine items, while Advanced groups lines into phases with subtotals. Advanced costs $340/month. Customer-selectable packages were not verified.
Record approval and plan the next step
Customers open a link, choose their options and approve without an account. DoneQuote records that version; it does not collect deposits or payments.
A QuickBooks Online estimate can include a deposit request and convert to an invoice after approval.
Crystal Clear Cleaning
#2024-019
Total
$272
Switching from QuickBooks
Import your price list to start new quotes in DoneQuote. Existing QuickBooks estimates are not migrated. Save the records you need and finish or withdraw open estimates before moving that work.
This comparison is published by DoneQuote. QuickBooks sources checked September 9, 2026. Covers QuickBooks Online estimates. If something here is wrong or out of date, tell us and we will fix it.
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